As 2019 begins, employers need to consider the importance of poster compliance and know what updates are required in the New Year. This can be a tedious task for any business, so we’ve compiled a checklist to make it a seamless process.
Clean up your bulletin board.
Take the time to review all your posters. Remove anything that’s expired and do some rearranging so that all posters are clearly visible. Keeping your posters tidy will make readability much easier and minimize confusion when conducting poster audits. While you’re at it, be sure to check that your posters are displayed in a conspicuous location, as per official compliance guidelines.
Conduct an audit of your labor law posters.
Now that you’ve given your poster bulletin board a refresh, it’s time to check the updates you’ll need to make in the New Year. You can audit each poster with the revision date or the effective date, if there is one. Be aware, these dates change when there is a mandatory update. Give us a call at 800-322-3636 or contact us via live chat if you’d like assistance with poster revision or effective dates.
Purchase electronic versions of posters for your remote workers.
This step won’t apply to everyone, but if you’re a business with remote workers, this is a legal requirement. Make sure all your employees have equal access to compliance posters, no matter their location. Poster Compliance Center provides two solutions for businesses with remote workers—Virtual Compliance Guide and eComply. Keep in mind, digital postings are not a replacement for physical posters, which must be visible at every workplace.
Check for additional posting requirements at applicable locations.
Some states, including California and New York, have industry-specific posting requirements regarding minimum wage. These notices are often required to be posted alongside the general minimum wage notice on the state poster. In addition, some states require you to obtain Unemployment and Workers’ Compensation Insurance notices directly from your carrier. Plus, No Smoking signs may also be required in your state. If you purchase your state and federal posters from us, you will receive a letter detailing any additional posting obligations you are subject to. Be sure to obtain and post these notices so you’re fully compliant with both state and federal laws.
Ensure all your locations are accounted for.
If your business operates across the nation, or simply has multiple locations, you’ll need to ensure each location is consistent and up-to-date with labor law posting requirements. This can be a very timely and costly task. Consider outsourcing your company’s poster compliance management. Our Corporate Solutions team can help manage compliance at each of your business locations. We provide scaled-volume discounts, depending on the number of locations, and you’ll get a dedicated account manager to handle all your questions and compliance needs.
The easiest solution — worry-free labor law poster compliance
We offer a comprehensive solution called OneSystem, which ensures you won’t need to worry about poster compliance anymore. Our OneSystem 1-Year Compliance Plan includes all your required federal and state posters, plus 12 months of mandatory updates. Usually $79.95, the plan is now $62.95 for a limited time. In celebration of ringing in 2019, you’ll be saving a total of $17 on each OneSystem Plan.
Want to know more?
The OneSystem 1-Year Compliance Plan includes:
- Current mandatory federal and state posting requirements
- Live customer service—no automated greeting
- Informative letter regarding additional state and federal posting requirements that must be obtained from specific agencies
- Free mandatory poster updates for one year
- $25,000 Poster Violation Warranty
We introduced OneSystem to become a partner to our customers, not just a poster vendor. It’s our mission to provide year-round compliance with zero hassles and zero hidden charges.
Leave the labor law poster compliance to us
We hope this checklist simplifies your labor law poster compliance. Please leave us a comment or question if there is anything else you would like to know! If you’d like to receive ongoing compliance poster updates, you can find us on Facebook, Twitter, and LinkedIn.