Posters include mandatory California, Federal, and OSHA labor law required notices.
Labor Law poster sets and all-in-one’s include all mandatory California, Federal, and OSHA labor law notices. Upgrade to a 1-Year Compliance Plan which includes current posters and 12 months of free California and Federal labor law updates anytime a mandatory labor law change occurs. We guarantee our posters are always compliant with employment poster regulations and we back our 1-Year Compliance plans with a $41,000 warranty guarantee.
California Required Labor Law Notices
California employers are required to post the following mandatory state workplace labor law notices. They must be displayed in a conspicuous and accessible place. Businesses that fail to post these notifications may be subject to penalties or fines. Here are the state notices California employers must post:
- Minimum Wage*
- Payday Notice
- Paid Sick Leave*
- Time Off to Vote*
- Unemployment Insurance Benefits Notice to Employees
- Employment Development Department Notice to Employees*
- Occupational Safety and Health Protection Law*
- Workers’ Compensation Law*
- No Smoking Policy
- Access to Medical and Exposure Records*
- Emergency Phone Numbers
- Discrimination and Harassment Policy*
- Your Rights and Obligations as a Pregnant Employee*
- Transgender Rights in the Workplace*
- Family Care and Medical Leave and Pregnancy Disability Leave*
- Whistleblowers Are Protected
Federal Required Labor Law Notices
In addition to the California specific labor law notices, employers are also required to post federal notices in a highly visible and accessible location. Here are the federal notices employers must post:
- Know Your Rights: Workplace Discrimination is Illegal*
- Federal Minimum Wage Poster*
- Family and Medical Leave Act (FMLA) Poster*
- Occupational Safety and Health Administration (OSHA) Job Safety and Health Poster*
- Employee Polygraph Protection Act Poster*
- Uniformed Services Employment and Reemployment Rights Act (USERRA) Poster
Additional posting requirements apply to businesses in certain industries, including retail and restaurant, and for businesses that employ minors.
NOTE: Spanish posters may not include all notices published on the English poster and may vary from our standard 18″ x 24″ size since some states do not issue all notices in Spanish. Spanish posters may be released later than English posters by government agencies. *Indicates included on Spanish poster.
Labor Law Poster Technical Characteristics
Separate California & Federal posters are 18″w x 24″h. The All-In-One California & Federal poster is 24″w x 36″h. Posters are professionally designed in full color, use space efficiently, and come as 1.2 mil laminated for durability and ease of cleaning or environmentally friendly unlaminated Go Green.
California – Discrimination & Harassment (January 2024)
The Additional Protections section now states that employers with five or more employees cannot discriminate based on an employee or job applicant’s use of cannabis off the job and away from the workplace (though some exceptions may apply). The Additional Protections section also now states that employers with five or more employees must offer up to five days of job-protected bereavement leave within three months of the death of a family member (though some exceptions may again apply). The section also now states that employees are entitled to five days of job-protected leave following a reproductive loss event. Finally, the Additional Protections section has also been updated to state that employees have the right to reasonable accommodations related to pregnancy and childbirth (when before it just said that employers are required to “reasonably accommodate” employees.)
Text stating that employment agencies must serve all job applicants equally, must not make discriminatory pre-hiring inquiries, and must not push help-wanted advertisements which include discriminatory hiring preferences, was removed from the notice. Text stating that unions cannot discriminate in member admissions was also removed.
California – Minimum Wage (December 2023)
Effective January 1, 2024, the minimum wage will rise to $16.00/hour. This applies to all employers.
California – Paid Sick Leave (December 2023)
The cap on accrued sick leave has been raised to 80 hours/10 days. No accrual or carryover is needed if employers provide 40 hours or 5 days “up front” at the beginning of a 12-month period. Employers may limit the usage of paid sick leave to 40 hours or 5 days (whichever is greater) in any given year of employment.
California – OSHA (December 2023)
Text stating that “an employer who receives a citation, Order to Take Special Action, or Special Order must post it prominently at… the place of violation for three working days” was changed. It now says that “an employer who receives a citation, Order to Take Special Action, or Special Order must post it or a copy, including the enclosed multi-language employee notification… at the place of violation or unsafe condition for three working days.”
Minimum Wage (January 2024)
Effective January 1, 2024, the minimum wage will rise to $16.00/hour. This applies to all employers.
Discrimination and Harassment (January 2024)
The Additional Protections section now states that employers with five or more employees cannot discriminate based on an employee or job applicant’s use of cannabis off the job and away from the workplace (though some exceptions may apply). The Additional Protections section also now states that employers with five or more employees must offer up to five days of job-protected bereavement leave within three months of the death of a family member (though some exceptions may again apply). The section also now states that employees are entitled to five days of job-protected leave following a reproductive loss event. Finally, the Additional Protections section has also been updated to state that employees have the right to reasonable accommodations related to pregnancy and childbirth (when before it just said that employers are required to “reasonably accommodate” employees.)
Text stating that employment agencies must serve all job applicants equally, must not make discriminatory pre-hiring inquiries, and must not push help-wanted advertisements which include discriminatory hiring preferences, was removed from the notice. Text stating that unions cannot discriminate in member admissions was also removed.
Paid Sick Leave (January 2024)
The cap on accrued sick leave has been raised to 80 hours/10 days. No accrual or carryover is needed if employers provide 40 hours or 5 days “up front” at the beginning of a 12-month period. Employers may limit the usage of paid sick leave to 40 hours or 5 days (whichever is greater) in any given year of employment.
Cal OSHA (January 2024)
The notice was modified to state that “an employer who receives a citation, Order to Take Special Action, or Special Order must post it or a copy, including the enclosed multi-language employee notification, at the place of violation or unsafe condition for three working days.”
California Labor Law Posting Requirements
California employers must follow both federal and state labor law posting requirements. Below, we’ve summarized these requirements and offered a short explanation of the state-specific workplace posters, which are extensive. Note that California agencies updated the requirements for several of these posters in December 2022 and January 2023.
Federal Posting Requirements in California
- Know Your Rights: Workplace Discrimination is Illegal*
- Federal Minimum Wage Poster*
- Family and Medical Leave Act (FMLA) Poster*
- Occupational Safety and Health Administration (OSHA) Job Safety and Health Poster*
- Employee Polygraph Protection Act Poster*
- Uniformed Services Employment and Reemployment Rights Act (USERRA) Poster
California-Specific Labor Law Posters
Here are the required state labor law posters that California employers must post, in addition to the required federal labor law posters listed above. They must be displayed in a conspicuous and accessible place. Businesses that fail to post these notifications may be subject to penalties or fines.
- *California Minimum Wage Poster: This poster details employees’ rights to be paid the correct minimum wage under California law. Effective January 1, 2024, the minimum wage will increase to $16.00 per hour. Employers are also required to obtain and post a separate Industry Wage Order from the California Industrial Welfare Commission.
- California Payday Notice Poster: This poster requires California employers to notify their employees of their scheduled paydays.
- *California Paid Sick Leave Poster: This poster explains that employees who work 30 or more days within a year are entitled to paid sick leave and describes how sick leave is paid out.
- *California Time Off to Vote Poster: This poster notifies California employees that they may take time off from work to vote. The poster must be displayed at least 10 days before every statewide election.
- California Unemployment Insurance Benefits Notice to Employees Poster: California employers are required to register with the Employment Development Department to receive the appropriate unemployment insurance notice to post. (This notice is not included on our California state poster.)
- *Employment Development Department Notice to Employees Poster: This poster explains how California employees can file for unemployment insurance, disability insurance, and paid family leave. The poster was updated in December 2020 to reflect that paid family leave is now available for employees who need time off to participate in a qualifying event resulting from the military deployment of a spouse, registered domestic partner, parent, or child to a foreign country.
- *California Occupational Safety and Health Protection Law Poster: This poster explains that California employers must provide a workplace free from health and safety hazards.
- *California Workers’ Compensation Law Poster: This poster explains how employees can file a claim for benefits for work-related injuries or illnesses. California employers must post the name of their current workers’ compensation carrier or state whether they are self-insured.
- California No Smoking Policy Poster: California law bans smoking in the workplace, except in certain designated areas. No smoking or smoking signs must be posted where smoking is prohibited or permitted. (These signs do not appear on our California state poster. You can download them from our Free Specialty Labor Law Posters page.)
- *California Access to Medical and Exposure Records Poster: California employers are required to give employees access to their medical records and to records of exposure to toxic substances or harmful physical agents.
- California Emergency Phone Numbers Poster: This poster contains contact information that employees can use if a workplace accident, injury, or emergency occurs. The notice must include contact information for the police, ambulance, fire department, a local hospital, California OSHA, and a physician.
- *California Discrimination and Harassment Policy Poster (revised January 2023): California has a zero-tolerance policy for discrimination based on protected classes, which include ancestry, age, color, disability, genetic information, gender expression, gender identity, marital status, medical condition, military or veteran status, national origin, race, religion, reproductive health decision making, sex/gender, sexual orientation. In 2020, the law was updated to extend the time for filing a claim to three years after the discrimination or harassment occurred. The law also expanded the definition of “race” to include discrimination based on natural hairstyles. In 2022, the California Family Rights Act (CFRA) was expanded to require “employers of 5 or more persons to allow eligible employees to take up to 12 weeks leave in a 12-month period.” There is also clarification on the definition of a child and parent. “Retaliation” is now included in the filing a complaint section. In 2023, the list of classes protected from discrimination have been updated.
- *California Your Rights and Obligations as a Pregnant Employee: This poster explains that employers must provide reasonable accommodations for pregnancy, childbirth, or related medical conditions. The poster gives examples of accommodations; it also explains that employers cannot discriminate, harass, or retaliate against employees for requesting an accommodation. In 2023, the notice has been updated with new rules and requirements for employees to take CFRA leave.
- *California Transgender Rights in the Workplace Poster: This poster explains what “transgender” and “gender transition” mean and describes employer obligations in a series of frequently asked questions. It also sets forth how to file a complaint of transgender discrimination under the law. The law was modified in December 2019 to extend the period for filing a claim form within one year of the discriminatory incident to three years. In 2023, the notice has been updated with information about the rights of employees who are transgender or gender nonconforming.
- *California Family Care and Medical Leave and Pregnancy Disability Leave Poster (revised January 2023): This poster explains that California employees may have the right to leave for their own serious health condition, the serious health condition of an immediate family member (spouse, child, or parent), or the birth, adoption, or foster care placement of a child. The law prohibits employers from denying or interfering with proper requests for this leave. This poster was amended in January 2021 to reflect coverage for employers with five or more employees. In 2022, the notice was updated to include “parent-in-law,” “grandparent”, “sibling”, and “domestic partner.” “Family member” replaces “child, parent or spouse.” In 2023, there are new rules and requirements for employees to take job-protected leave.
- California Whistleblowers Are Protected Poster: This poster explains that whistleblowers are protected under the law and provides a contact number that employees can use to report potential violations of federal or state laws, regulations, or rules.
Employers in various industries may have additional labor law posting requirements.
Note that California has additional requirements for employers with a multilingual workforce. The California Department of Fair Employment and Housing requires California employers with at least 10% of their workforce speaking a language other than English to post labor law posters in those languages. The California Department of Industrial Relations also requires employers with workers who speak and read-only Spanish to post the California minimum wage notice in Spanish.
*Included on Spanish poster.
NOTE: Spanish posters may not include all notices published on the English poster and may vary from our standard 18” x 24” size since some states do not issue all notices in Spanish.
Employment posters must be posted in a conspicuous location.
Emergency Information – Aug 2023
Family Care & Medical Leave & Pregnancy Disability Leave – Aug 2023
Minimum Wage – Jan 2023
CalOSHA – Jan 2023
Transgender Rights in the Workplace – Jan 2023
Workplace Discrimination and Harassment – Jan 2023
Family Care & Medical Leave & Pregnancy Disability Leave – Jan 2023
Your Rights and Obligations as a Pregnant Employee – Jan 2023
Minimum Wage – Jan 2022
Workplace Discrimination and Harassment – Jan 2022
Your Rights and Obligations as a Pregnant Employee – Jan 2022
Family Care & Medical Leave & Pregnancy Disability Leave – Jan 2022
CalOSHA – Sep 2021
Minimum Wage – Jan 2021
Family Care, Medical Leave, & Pregnancy Disability Leave – Jan 2021
Your Rights and Obligations as a Pregnant Employee – Jan 2021
Workplace Discrimination and Harassment – Jan 2020
Family Care – Jan 2020
Medical Leave, and Pregnancy Disability Leave – Jan 2020
Transgender Rights – Jan 2020
CFRA Leave/PDL – Mar 2019
Minimum Wage – Jan 2019
Workplace Discrimination – Jan 2019
Unemployment/Disability/Paid Family Leave – Jul 2018
Transgender Rights – Jul 2018
Minimum Wage – Jan 2015
PayDay Notice – Jan 2015
Workplace Discrimination – Jan 2015
Unemployment – Jan 2015
Paid Family Leave – Jan 2015
Disability – Jan 2015
OSHA – Dec 2014
Pregnant Worker Rights – Aug 2014
Family Care – Aug 2014
Medical Leave – Aug 2014
Time off to Vote – Aug 2014
Access to Medical Records – Aug 2014
Workers Compensation – Aug 2014
Whistleblowers – Aug 2014
Paid Sick Leave – Aug 2014