Remote work is here to stay. And New York is one of the first states to acknowledge this new reality when it comes to labor law posters.
On December 16, 2022, New York amended its labor laws, via State Assembly Bill A7595, to require employers to make all mandatory workplace posters available electronically to employees. The new change goes into effect immediately.
Here’s what employers need to know and do to comply with this new labor law.
Where Employers Must Display NY Labor Law Posters
Before December 16, 2022, New York employers had to display legal notices as required by the Commissioner of Labor. Section 201 of the New York Labor Law required businesses to post “copies or abstracts” of laws governing employee rights “in a conspicuous place on each floor” of their workplace.
Now, employers must also make digital versions of these labor law posters available on their website or send them to employees by email. Employers must also notify employees that these posters are available electronically to comply with Bill A7595.
What Employers Should Do to Comply With This New Labor Law
Because the law went into effect as soon as New York Governor Kathy Hochul signed it, employers should immediately take the following steps:
- The new digital requirement does not get rid of the requirement that you must display physical copies of the posters in your workplace. So, double-check whether you have displayed hard copies of all mandatory workplace posters on each floor of your workplace. Ensure that you have the most recent version of each required labor law poster.
- Make digital versions of all mandatory labor law posters available on your intranet or another internal company website. If you don’t have a website, you should either make one or confirm that you have correct email addresses for every employee so you can send out the digital labor law posters.
- The new law does not distinguish between federal and state law, so it now requires that employers display all posters, regardless of origin, electronically. In other words, you’ll also need to share federal labor law posters from the U.S. Department of Labor and from the U.S. Equal Employment Opportunity Commission (EEOC), not just New York State’s labor law posters.
- Notify all employees that these posters are available electronically. (If you are sending the posters by email, this requirement should be satisfied.)
- Update your employee handbook to notify employees that all workplace postings are available on your website or by email.
Employers that fail to meet the requirements of the new law may be subject to fines and other penalties. Employees could also use noncompliance as evidence to support claims that you have violated other employment laws.
Check Your New York Labor Law Posters Now
New York employers should take steps immediately to comply with this new law. Order our 1-Year Compliance Plan + eComply New York product to get current mandatory New York Labor Law posters in physical and digital format to ensure you are fully compliant. Our 1-Year Compliance Plan provides all mandatory Labor Law posters and 12 months of free poster updates. eComply, provides 12 months of access to digital files, unlimited downloads, and 12 months of updates. This product bundle will ensure you are compliant with New York State Assembly Bill A7595 and comes with up to a $25,000 warranty guarantee.
For more information or you can call, email, or chat with one of our workplace poster specialists. We’re here to simplify Labor Law compliance and make sure you are compliant with each new law and mandatory update.