Labor Law Posters That Every Healthcare Provider Must Post

Every healthcare provider, regardless of its location, must post certain labor law posters based on federal law. These posters must be on display in a location where employees can see them readily, such as a locker room, breakroom, or employee kitchen. Some states and localities have additional posters that must be posted in the same location.

We’ll start by taking a look at the federal labor law posters that healthcare providers must post. Then we’ll discuss a few of the specialized healthcare-related labor law posters that may apply to your facility.

Labor Law Posters Required of All Healthcare Providers In All States

Fair Labor Standards Act (FLSA) and Federal Minimum Wage Law Poster

This poster offers detailed information for healthcare employees about the federal minimum wage. Federal law has currently set the minimum wage at $7.25 per hour. (Note that some states and localities may have a different minimum wage.) The FLSA poster also explains that healthcare providers must pay overtime pay of 1.5 times an employee’s regular hourly rate if they work more than 40 hours in a week. Many states and some localities require an additional poster that sets forth their own minimum wage and that addresses other wage and hour issues, such as child labor laws.

Equal Employment Opportunity (EEO) Law Poster

This poster explains that healthcare providers must protect their employees from discrimination and retaliation under the laws enforced by the Equal Employment Opportunity Commission (EEOC). The poster briefly reviews these laws, including the Civil Rights Act, the Americans With Disabilities Act, and the Age Discrimination in Employment Act. The characteristics protected under federal law include race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, and genetic information, including family medical history. The required poster also details how employees can file a complaint if they feel they have been discriminated against or retaliated against.

Occupational Safety and Health Law Poster

All healthcare providers are required to post this poster, which is mandated by the Occupational Safety and Health Administration (OSHA). The poster informs employees that they are entitled to a safe and healthy work environment. It also notifies employers that they must keep detailed records of employee injuries. Finally, it warns employers that they may be subject to periodic, and unannounced, compliance inspections.

Uniformed Services Employment and Reemployment Rights Act (USERRA) Poster

This poster explains that healthcare providers may be required to re-employ servicemembers after they finish a tour of duty and that they have to continue providing healthcare under their medical plan while servicemembers are deployed. It also explains that the law prohibits employers from discriminating against both servicemembers and veterans.

Family and Medical Leave Act (FMLA) Poster

Healthcare providers that employ more than 50 people must offer up to 12 weeks of unpaid leave to their employees, so long as those employees have been employed for at least 12 months and have worked at least 1,250 hours during the last 12 months. The FMLA poster explains that the requested leave can be for the birth and care of a newborn child of an employee, for the adoption or foster care placement of a child with an employee, to care for an employee’s immediate family member who has a serious health condition, or to take medical leave for a serious health condition that renders them unable to work.

Employee Polygraph Protection Act Poster

This labor law poster explains that healthcare providers cannot force employees and job applicants to take a lie detector test. It also says that healthcare providers may not discriminate or retaliate against employees who refuse to take a lie detector test.

Additional Federal Labor Law Posters That Must Be Visible To Applicants

Employees aren’t the only ones who must view certain labor law posters: so must your applicants. But many healthcare organizations don’t display posters in areas where applicants visit, because they’re in areas that are strictly for employees. Four federal labor law posters must be visible to all healthcare job applicants:

• Equal Employment Opportunity (EEO) poster
• EEO Is the Law poster supplement
• Employee Polygraph Protection Act poster
• Family and Medical Leave Act poster

An additional poster required in many healthcare settings is a HIPAA Privacy Notice. This notice, which is required by the Health Insurance Portability and Accountability Act (HIPAA), addresses how organizations are required to treat any protected health information that they collect about patients or employees. The notice explains how the organization takes steps to protect sensitive health information and sets forth employee and patient rights, explaining how they can direct organizations to handle their confidential data.

Finally, some healthcare providers, such as those that exclusively treat veterans, have contracts with a federal government agency. If your hospital has this type of contract, you may have to post additional posters because you’re serving as a federal contractor. Federal contractors must post four additional federal labor law posters: the Notice of Employee Rights Under the National Labor Relations Act (NLRA), Notice to Employees Working on Government Contracts (SCA/Walsh-Healey), Notice to All Employees Working on Federal or Federally Financed Construction Projects (Davis-Bacon), and Worker Rights Under Executive Order 13658: Federal Minimum Wage for Contractors.

Healthcare-Focused Labor Law Posters

State and local laws may also require healthcare providers to display additional labor law posters. Other specialized labor law posters for healthcare providers may include the following:

• No smoking: Some states require retailers to display a labor law poster that prohibits smoking inside the facility’s premises.
• Handwashing poster: This poster reminds employees that they should wash their hands between patients, after touching equipment, and after other unhygienic acts.

How Healthcare Providers Can Improve Their Labor Law Compliance

Poster Compliance Center offers the most common healthcare-related labor law posters, plus state-specific labor law posters, to ensure you meet your legal requirements. Check out our website for more details, or get in touch if you have any questions.